ISO 45001 is a globally recognized standard for Occupational Health and Safety Management Systems. It aims to provide a framework for organizations to manage OH&S risks and improve their performance. To achieve ISO 45001 certification, organizations need to undergo an audit to ensure that they comply with the standard’s requirements.

To help organizations prepare for an audit, this article provides a comprehensive ISO 45001 audit checklist of all the mandatory documents needed to demonstrate compliance with the standard.

OH&S Policy

The OH&S Policy is a statement of an organization’s commitment to managing OH&S risks and improving its performance. It should be signed by the top management and communicated to all employees, contractors, and other stakeholders. The policy should include the following elements:

  • A commitment to comply with the ISO 45001 standard and legal requirements.
  • A commitment to continually improve OH&S performance.
  • An acknowledgement of the organization’s OH&S risks and a commitment to manage them.
  • A commitment to consult and engage with workers and other stakeholders.
  • A commitment to provide resources and support for OH&S management.

OH&S Manual

The OH&S Manual is a document that describes the OH&S Management System of an organization and how it meets the requirements of the ISO 45001 standard. It should include the following elements:

  • The scope of the OH&S Management System.
  • The OH&S Policy and objectives.
  • The roles, responsibilities, and authorities of the personnel involved in the OH&S Management System.
  • The OH&S risk assessment and management process.
  • The procedures for incident reporting, investigation, and corrective action.
  • The procedures for monitoring and measuring OH&S performance.
  • The procedures for internal auditing and management review.

OH&S Objectives and Programs

OH&S Objectives are specific, measurable, achievable, relevant, and time-bound targets that an organization sets to improve its OH&S performance. OH&S Programs are the actions and resources needed to achieve these objectives. The objectives and programs should be documented and communicated to all relevant personnel.

Risk Assessment and Management

Risk Assessment and Management is a key element of the ISO 45001 standard. Organizations need to identify and assess their OH&S risks and implement controls to manage them. The following documents are mandatory for the risk assessment and management process:

Hazard Identification and Risk Assessment Procedure: A document that describes the process for identifying and assessing OH&S hazards and risks.

Risk Control Plan: A document that describes the controls needed to manage OH&S risks.

Emergency Preparedness and Response Plan: A document that describes the procedures for responding to emergencies and minimizing their impact.

Legal and Other Requirements

Organizations need to identify and comply with all relevant OH&S legal and other requirements. The following documents are mandatory for demonstrating compliance with these requirements:

Legal and Other Requirements Register: A document that lists all relevant OH&S legal and other requirements and how the organization complies with them.

Compliance Procedure: A document that describes the process for identifying, assessing, and complying with OH&S legal and other requirements.

Training, Awareness, and Competence

Organizations need to ensure that their personnel are trained, aware, and competent to perform their OH&S-related tasks. The following documents are mandatory for demonstrating compliance with this requirement:

Training Needs Analysis Procedure: A document that describes the process for identifying the OH&S-related training needs of personnel.

Training Plan: A document that describes the OH&S-related training programs and activities.

Awareness Procedure: A document that describes how the organization raises OH&S awareness among personnel.

Competence Procedure: A document that describes how the organization assesses the OH&S-related competence of personnel.

Operational Control

Organizations need to implement controls to manage their OH&S risks. The following documents are mandatory for demonstrating compliance with this requirement:

– Procedure for the Control of Operations: A document that describes the process for controlling OH&S risks in the organization’s operations.

– Maintenance Procedure: A document that describes the process for maintaining OH&S-related equipment and facilities.

– Inspection Procedure: A document that describes the process for inspecting OH&S-related equipment and facilities.

Internal Auditing and Management Review

Organizations need to conduct internal audits and management reviews of their OH&S Management System to ensure its effectiveness and continual improvement. The following documents are mandatory for these processes:

– Internal Audit Procedure: A document that describes the process for conducting internal audits of the OH&S Management System.

– Internal Audit Checklist: A document that lists the OH&S Management System requirements to be audited.

– Management Review Procedure: A document that describes the process for conducting management reviews of the OH&S Management System.

– Management Review Report: A document that summarizes the results of the management review.

Conclusion

Preparing for an ISO 45001 audit can be a daunting task, but having all the mandatory documents in place can make the process smoother and more manageable. This checklist provides a comprehensive list of all the mandatory documents needed to demonstrate compliance with the standard. By ensuring that these documents are in place and up-to-date, organizations can be audit-ready and achieve ISO 45001 certification.

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